Secretary At Ascentech Services Limited

Job Summary

• We are seeking a highly organized and detail - oriented Female Secretary to provide administrative and clerical support to ensure efficient day - to - day office operations.
• The ideal candidate will be responsible for managing correspondence, scheduling meetings, maintaining records, coordinating office activities, and supporting management with administrative tasks.
• The role requires excellent communication skills, confidentiality, and the ability to multitask effectively in a fast - paced work environment.

Key Responsibilities

• Manage daily office operations and provide administrative support to management.
• Schedule appointments, meetings, and maintain executives' calendars.
• Prepare, organize, and maintain office files, records, and documentation.
• Draft, type, and distribute correspondence including letters, reports, memos, and emails.
• Receive and direct phone calls, visitors, and inquiries professionally.
• Coordinate internal communication and ensure smooth information flow across departments.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Organize meetings, take minutes, and follow up on action items when required.
• Handle confidential documents and sensitive information with discretion.
• Support travel arrangements, logistics coordination, and general office administration.
• Ensure proper record keeping and document management systems are maintained.
• Assist with general administrative duties assigned by management.

Requirements

• HND in Business Administration, Office Management, Secretarial Studies, or any related field.
• 2 - 4 years of proven experience in a Secretary, Administrative Assistant, or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to multitask and manage competing priorities effectively.
• Strong attention to detail and accuracy in documentation.
• Professional appearance and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.

Required Skills:

• Administrative Management
• Document Management & Filing
• Calendar & Schedule Management
• Communication & Interpersonal Skills
• Record Keeping & Documentation
• Meeting Coordination & Minute Taking
• Office Operations Management
• Attention to Detail
• Time Management
• Problem Solving
• Professional Etiquette
• Confidentiality Management