Personal Assistant At Ren San & Co.

Job Summary

• The Personal Assistant (PA) will provide comprehensive administrative, organisational, and personal support to the Principal. This role combines professional office assistance with personal and lifestyle management to ensure the smooth running of both work-related and personal activities.
• The PA will be responsible for managing schedules, coordinating communications, handling personal errands, and ensuring that daily priorities are effectively organised and executed.
• This position requires a highly proactive, dependable, and organised individual who can multitask, show initiative, and maintain professionalism and confidentiality at all times.

Key Responsibilities

Administrative and Executive Support:

• Manage the Principal's daily calendar, appointments, meetings, and travel arrangements.
• Screen and manage emails, phone calls, and correspondence on behalf of the Principal.
• Prepare reports, presentations, letters, and other official documents as required.
• Organise meetings, take minutes, and ensure proper follow-up on action points.
• Maintain an efficient filing and documentation system (both digital and physical).
• Handle sensitive and confidential information with discretion.

Personal Assistance and Errands:

• Run personal errands such as shopping, banking, pickups, and deliveries.
• Purchase household and personal items as required.
• Coordinate home maintenance, vendors, and service providers.
• Handle bill payments, renewals, and other personal administrative tasks.
• Manage appointments such as medical visits, salon bookings, or family-related schedules.
• Provide general day-to-day personal support to reduce the Principal's workload.

Communication and Stakeholder Engagement:

• Serve as the first point of contact for the Principal's office.
• Draft and respond to official correspondence as directed.
• Coordinate communication between the Principal and staff, clients, or partners.
• Represent the Principal professionally in interactions with stakeholders when required.

Operational Effectiveness:

• Anticipate the needs of the Principal and take initiative to resolve issues.
• Ensure smooth daily operations by identifying gaps and proposing practical solutions.
• Maintain high standards of organisation, professionalism, and efficiency.
• Provide regular updates on tasks, schedules, and pending activities.

Performance Expectations

• Efficient management of the Principal's schedule and priorities.
• Timely completion of all assigned tasks and responsibilities.
• Accurate documentation and follow-up on action items.
• Professional representation of the Principal at all times.
• Demonstrated reliability, initiative, and commitment to excellence.

Qualifications and Experience

• Bachelor's Degree in Business Administration, Communication, Social Sciences, or a related field.
• 2 - 4 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite and digital communication tools.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple priorities and work under pressure.

Key Skills and Attributes:

• Highly organised and detail-oriented.
• Proactive, resourceful, and solutions-driven.
• Strong time management and multitasking abilities.
• Professional, discreet, and trustworthy.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Strong sense of responsibility and accountability.

Working Conditions:

• Full-time role based in Abuja.
• May require occasional travel and extended working hours.
• A fast-paced work environment that requires flexibility and adaptability.