Officer, Finance At Evidence Action

Purpose

• The Officer, Finance will support the effective financial management of Evidence Action's programmes and operations by ensuring timely and accurate financial transactions, reconciliations, budget monitoring, and financial reporting.
• The role will provide day-to-day finance support to programme and management teams, maintain accurate financial records, and contribute to compliance with organisational policies, donor requirements, and applicable statutory regulations.
• The Officer will also support the strengthening of financial controls and processes to promote accountability, efficiency, and effective use of organisational resources.

Duties and responsibilities

Financial Management & Transaction Processing:

• Support the timely processing of payments, invoices, staff advances, and expense claims in line with approved policies and procedures.
• Review supporting documentation for completeness, accuracy, appropriate approvals, and compliance before transactions are processed.
• Assist with accounting entries, expense coding, and posting of transactions into the organisation's accounting system.
• Support monthly bank, cash, staff advance, and other relevant reconciliations, and follow up on outstanding items.
• Assist with the preparation of financial schedules and information required for management reporting, audits, and donor reporting.

Budget Monitoring & Programme Support:

• Support programme teams in monitoring expenditure against approved budgets and identifying variances.
• Track programme-related commitments and expenditures, and escalate potential budget overruns or other financial concerns to the supervisor.
• Assist with the preparation of expenditure summaries and budget updates for programme and management review.
• Provide finance support for workshops, trainings, field activities, and other programme events.

Procurement & Vendor Financial Management:

• Support the processing of purchase orders, vendor invoices, and vendor payments in line with approved procedures.
• Review procurement and payment documentation for completeness, accuracy, and appropriate approvals.
• Maintain accurate vendor records and support the follow-up of vendor payment queries and outstanding balances.
• Assist with the preparation of vendor reconciliations and follow up on discrepancies as directed.
• Ensure procurement and payment documentation is properly filed and readily available for audit and compliance reviews.

Financial Reporting & Reconciliations:

• Assist with the preparation of monthly expense and financial reports for management and programme teams.
• Assist with preparing monthly bank reconciliations and following up on reconciling items in the books of accounts.
• Support the preparation of monthly and quarterly vendor reconciliations and follow up on outstanding balances and discrepancies.
• Assist with compiling financial data and expenditure summaries to support management decision-making and programme implementation.
• Support the preparation of financial schedules and information required for internal and external reporting, audits, and donor requirements.

Compliance, Controls & Audit Support:

• Support compliance with organisational policies, donor requirements, applicable statutory regulations, and internal controls.
• Assist with the preparation of documentation for internal and external audits and respond to audit queries as assigned.
• Support the preparation and maintenance of applicable tax and withholding tax documentation and remittance records.
• Escalate documentation gaps, discrepancies, and other compliance concerns to the supervisor.
• Assist with implementing improvements to financial processes and controls as directed.

Financial Documentation & Records Management:

• Maintain accurate and complete finance records in accordance with the organisation's document retention requirements.
• Ensure supporting documents are properly organised and uploaded to relevant systems.
• Maintain trackers for payments, advances, procurement, vendor reconciliations, and other financial activities.
• Support the timely updating of financial records to ensure information is accurate and readily available.

Key Performance Indicators

• Timely transaction processing: At least 95% of assigned financial transactions processed within 48 hours, subject to complete documentation and approvals.
• Transaction accuracy: At least 98% accuracy in transaction coding, posting, and processing, with identified errors corrected promptly.
• Financial records and documentation: 100% of assigned financial records and supporting documents maintained accurately and in an audit-ready manner.
• Reconciliations and budget monitoring: 100% of assigned monthly and quarterly reconciliations and budget-monitoring updates completed within agreed deadlines.
• Compliance and escalation: 100% of assigned activities completed in line with finance policies and internal controls, with discrepancies and compliance concerns escalated within 24 hours of identification.

Requirements

• Bachelor's Degree or HND in Accounting, Finance, or a related field.
• ACA, ACCA, CNA, or another relevant professional accounting qualification is an added advantage.
• 1 - 2 years of relevant experience in accounting or finance support, preferably within an NGO or other structured organisation.
• Basic knowledge of financial accounting, transaction processing, reconciliations, budget monitoring, and financial documentation.
• Proficiency in Microsoft Excel and other financial or accounting systems.
• Strong attention to detail, numerical accuracy, organisation, and follow-through.
• Ability to work under supervision, meet deadlines, maintain confidentiality, and escalate discrepancies promptly.