We are looking for a highly organized, professional, and discreet Confidential Secretary to provide high-level administrative and executive support to senior management (principally the Managing Partner) while maintaining the highest level of confidentiality in handling sensitive information.
The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with the ability to manage multiple priorities effectively in a fast-paced environment.
The successful candidate should also be friendly, approachable, and service-oriented, with excellent interpersonal skills and the ability to build positive working relationships with colleagues, clients, and other stakeholders.
Job Responsibilities
Provide administrative, secretarial and clerical support to maintain efficiency in the MP's Office
Maintain office operations by receiving and distributing communications not sent by e-mail
Picking up and delivering items
Fax, scan and copy documents pertaining to the MP
Register and file documents away as required for the MP
Ensures adequate filing of hardcopy documents and archiving
Retrieve information when requested by the MP
Update and maintain databases such as mailing lists, contact lists and client information
Liaises with courier, procurement and other support services agents for protocol services
Support office logistics performing work related errands as requested, such as going to the bank
Assist with CCP events planning and implementation
Update job knowledge by participating in educational opportunities
Enhances Group reputation by accepting ownership for accomplishing new and different requests
Exploring opportunities to add value to job accomplishments
Performs routine clerical duties as may be assigned by the MP
Requirements
A good first Degree in Secretarial Studies, Business Management, High School Diploma or equivalent
3 - 5 years of relevant experience.
Creativity, innovation and problem-solving skills
Task scheduling, work management and prioritizing skills
Reliability and dependability
Telephone skills
Typing and documentation skills
Organization and planning skills
Written and verbal communication skills
Attention to Detail, Administrative
Personal productivity tools such as Microsoft Word, Excel, PowerPoint.