Auditor At Philban Consulting

Job Summary

• We are seeking a highly analytical, independent, and detail-oriented Auditor to oversee and evaluate financial and operational controls within our hospitality business.
• The Auditor will conduct regular audits of revenue, cash handling, expenses, inventory, procurement, payroll, and other hotel or hospitality operations.
• The role will identify financial discrepancies, control weaknesses, compliance issues, and potential risks, while recommending practical improvements to strengthen internal controls and protect company assets.

Key Responsibilities

Financial & Revenue Audit:

• Conduct regular audits of daily hotel and hospitality revenue.
• Review room revenue, food and beverage sales, events, laundry, spa, and other income streams.
• Reconcile revenue reports from POS, property management systems, cashiers, banks, and accounting records.
• Review discounts, complimentary services, refunds, voids, cancellations, and adjustments for proper authorization.
• Verify cash collections and ensure daily banking is accurate and complete.
• Investigate unusual transactions, variances, and revenue discrepancies.
• Conduct regular night audits where applicable and review night audit reports.

Internal Controls & Compliance:

• Evaluate the effectiveness of financial and operational internal controls.
• Identify control weaknesses, financial risks, fraud indicators, and process inefficiencies.
• Ensure departments comply with established company policies and procedures.
• Review authorization processes for purchases, payments, refunds, discounts, and expenses.
• Recommend improvements to strengthen internal controls and reduce financial losses.
• Follow up on previously identified audit findings to ensure corrective actions are implemented.

Inventory & Cost Audit:

• Conduct periodic audits of food, beverage, housekeeping, engineering, and other inventories.
• Participate in physical stock counts and reconcile physical quantities with system records.
• Review stock movements, wastage, spoilage, transfers, and adjustments.
• Analyze food and beverage cost percentages and investigate unusual variances.
• Review purchasing and receiving procedures to ensure goods are properly authorized, received, recorded, and accounted for.
• Identify potential leakage, theft, wastage, and unauthorized stock usage.

Accounts & Financial Records:

• Review general ledger transactions and supporting documentation.
• Audit accounts payable and accounts receivable records.
• Verify supplier invoices, purchase orders, receipts, and payment documentation.
• Perform bank, cash, and ledger reconciliation reviews.
• Review payroll records and supporting documentation where required.
• Assist with month-end and year-end audit activities.

Operational Audit:

• Conduct audits across departments including Front Office, Food & Beverage, Housekeeping, Procurement, Stores, and Administration.
• Assess compliance with standard operating procedures.
• Review operational processes for efficiency, accuracy, and financial accountability.
• Identify opportunities to reduce costs and improve profitability.
• Report significant operational and financial risks to management.

Reporting:

• Prepare clear and accurate audit reports detailing findings, risks, and recommendations.
• Maintain proper audit working papers and supporting documentation.
• Present audit findings to management and relevant department heads.
• Track management responses and agreed corrective actions.
• Provide periodic reports on audit activities, recurring issues, and control improvements.

The Auditor will work closely with:

• General Manager
• Financial Controller / Finance Manager
• Accountants and Finance Team
• Front Office
• Food & Beverage
• Procurement
• Stores
• Housekeeping
• Human Resources
• Operations Management
• External Auditors

Key Performance Indicators (KPIs)

• Timely completion of scheduled audits.
• Accuracy and quality of audit reports.
• Identification and reduction of revenue leakages and financial discrepancies.
• Timely follow-up and resolution of audit findings.
• Improvement in internal control compliance.
• Reduction in inventory variances, wastage, and unexplained losses.
• Effectiveness of recommendations implemented by management.
• Compliance with company policies and applicable financial regulations.
• Working Relationships

Qualifications & Experience

• Bachelor's degree or HND in Accounting, Finance, Auditing, Economics, or a related field.
• Minimum of 2 - 5 years of relevant audit experience, preferably within the hospitality industry.
• Experience in a hotel, resort, restaurant, event center, or similar hospitality environment is highly desirable.
• Professional qualification or part-qualification with ICAN, ACCA, CIA, or another recognized accounting/auditing body is an advantage.
• Good knowledge of accounting principles, internal controls, and audit procedures.
• Experience with accounting software, POS systems, and hotel/property management systems is an advantage.
• Strong Microsoft Excel skills.

Key Skills & Competencies:

• Excellent analytical and investigative skills.
• Strong attention to detail and accuracy.
• High level of integrity, confidentiality, and professional independence.
• Strong understanding of internal controls and risk management.
• Ability to identify irregularities and investigate discrepancies.
• Excellent report-writing and communication skills.
• Good numerical and problem-solving abilities.
• Ability to work independently and meet deadlines.
• Strong interpersonal skills and the ability to work effectively with different departments.
• Willingness to work flexible hours, including weekends or night shifts, where required.