Overall Job Purpose

Responsibilities

Effective Support to the finance function:

Supporting all financing transactions by compiling and tracking requests from prospective financiers
Assisting in the preparation of management account on or before workday 14 of every month.
Providing accurate analysis to aid better decision making.
Provide advance receipt/down payment schedule from customers and status on each assigned customer monthly
Responsible for foreign payments
Ensure accurate posting into the correct GL A/C code of payables vouchers with proper and sufficient description.
Ensure all postings initiated in SAP have records that are traceable and retrievable within 30 minutes of request.
Account reconciliation o Monthly reconciliation of advance payments, interest payables, salary and wages, loan s schedules, etc. with trade payables

Financial Control and Reporting:

Preparation of weekly bank reconciliations of all Naira denominated bank accounts o Preparation of advance payments schedules that agrees to GL o Preparation of loan schedules that agrees to GL
Preparation of consolidated payroll schedules that agree to GL
Ensure all accruals are booked and monitored monthly before workday 7 of the new month.
Ensure all foreign loans are translated at the prevailing closing rates every month o Ensure role is ready for external audit 30 days after year end. o Provisions for OPEX accruals, PAYEE, VAT and WHT on a monthly basis o Preparation of trade payable schedules that agrees to GL
Preparation of Investors's preference shares schedules and unwinding of transaction cost monthly.
Preparation and tracking of intercompany receivables account regularly
Ensure all foreign payables are translated at prevailing closing rates every month Ensuring that all agreed audit journals are passed on SAP and SAP agrees with audited TB within 1 week after the end of audit.
Fixed asset management o Maintain an updated FA register outside SAP and update monthly FA schedule
Reconcile financial Information on FA register (Cost, Deprecation, Accumulated depreciation and NBV) to GL in SAP within workday 7
Depreciation running on SAP before workday 5 of the next month. o Ensure all additions, disposals and impaired assets are updated in SAP.
Ensure all assets are tagged and maintain numbering database

Delivering on improving cashflow/liquidity:

Advising financial institutions on liquidation, maintain liquidation track sheet o Performing analysis of loan repayment to FBN, ZBN, FSDH etc.
Providing finance department inputs for 12 weeks cash flow forecasts o Providing finance department input for weekly management report and yearly budget.

Prepayment:

Accurately prepare monthly prepayment schedules which agrees to TB. o Ensure monthly prepayment schedule is ready within 5 days after month end with zero error
Ensure all recurring run of prepayment transactions monthly without exception before workday 7 of the new month
Ensure the balance on the prepayment schedule agrees with the balance on prepaid expenses on SAP monthly

Regulatory Compliance:

Provision of schedules during tax audit (FIRS and LIRS) o Provision of documentations requested by tax authorities
Filing of annual tax returns Assisting in coordination of Tax Audit and providing support to the tax function.
Preparing schedule of WHT, VAT, PAYE and other taxes.
Ensure all regulatory payments are in the cash flow and settled when due [PAYE, CIT, Pension, WHT, VAT, Customs duties] etc.
Ensure all WHT credit notes from customers are updated on Tax Pro Max o Compile database of contacts in tax units of the FIRS and relevant state tax offices o Filing of VAT and WHT returns on or before 21st of every month on Tax Pro Max o Provision of VAT and WHT supporting documents during audit o Ensure all regulatory filings are affected in line with statutory provisions- VAT & WHT o Demonstrate working and current knowledge of regulations as it affects roles.

Treasury and accounts payable functions:

Responsible for payables accounting company wide o Ensure all vendors exist in SAP. o Responsible for all payments (Foreign and local).
Ensure all payable related transactions generated are uploaded into SAP within 48 hrs. after receiving the information/documentation.
Ensure all payables (local) are captured and posted into SAP
Provide accurate payables ageing report with schedule from SAP on monthly basis at workday 7 of every new month.
Key supplier statements reconciled at the end of every month

Managing Corporate Performance:

Maintaining an updated loan tracker showing status of disbursements and repayments.
Maintaining an accurate interest expense schedule
Ensure all loans are tracked, exist in SAP and evidence of interest re-computation with bank charges available monthly.
Ensure accurate loan and interest schedules are maintained and agrees to the GL, monthly
Posting of all loan related activities on SAP (FBN and other loans)

Budgetary control and variance analysis:

Ensure that all expenditure or request for payment are budgeted for
Support the Finance Manager in the preparation of the monthly departmental performance review
Ensure that actual cost (s) are posted into the right account where it was budgeted for
Support the Finance Manager In the monthly review of project cost vis-à-vis the P/L
Track actual project-related cost vs project P&L and report each week.

Payroll management:

Person Specification / Required Competencies

Supervisor - Finance At Bell Oil & Gas

Key skills