Rfq: Consultancy Services For Training Of Lga Core Political And Administrative Leadership On Inclusive And Participatory Governance And Planning, Gender-responsive Planning And Budgeting At Community Development And Reproductive Health Initive (coderhi)

Consultancy Services for Training of LGA Core Political and Administrative Leadership on Inclusive and Participatory Governance and Planning, Gender-Responsive Planning and Budgeting

RFQ Reference No.: CODERHI/CDP/RFQ/CON/2026

Date of Issue: 11/9/2026

Submission Deadline: 17/9/2026

Submission Time: 6:00 pm

INVITATION TO SUBMIT PROPOSAL

CODERHI, under the project "Support to Improving Social Cohesion through Community Development Planning in 3 LGAs in North-East Nigeria," implemented by Oxfam in partnership with CODERHI, CRUDAN and YAHARAKARI Women and Youth Empowerment Foundation (YAHARAKARI), with GIZ as a partner, invites qualified and experienced consultants/consulting firms to submit Technical and Financial Proposals for the following consultancy:

"Consultancy for Capacity Strengthening of LGA Political and Administrative Leadership on Inclusive, Gender-Responsive and Participatory Governance, Planning, Budgeting and Citizen Engagement."

The project is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ), with co-funding from the European Union.

The consultancy will support political and administrative leaders in Guyuk, Biu and Kwaya Kusar LGAs to strengthen inclusive and participatory governance, gender-responsive planning and budgeting, citizen engagement, social accountability, and the integration of community priorities into LGA planning, budgeting and service delivery processes.

The assignment will be implemented over 19 working days, with training delivered separately in Guyuk LGA and jointly for Biu and Kwaya Kusar LGAs at a centralized location, as specified in the Terms of Reference (ToR).

Interested consultants/consulting firms are invited to submit their proposals in accordance with the requirements and specifications contained in the attached Terms of Reference, which forms an integral part of this RFQ.

BACKGROUND

The project seeks to strengthen social cohesion and promote inclusive governance through participatory Community Development Planning processes across 31 wards in Guyuk, Biu and Kwaya Kusar LGAs.

The project has supported community-level structures, including Ward Development Support Committees (WDSCs), to participate in development planning and articulate community priorities.

To support the translation of these community priorities into sustainable development actions, the project seeks to strengthen the capacity and commitment of LGA political and administrative leadership to recognize, consider, integrate and respond to community priorities through existing government planning, budgeting and service delivery systems.

The proposed training will strengthen the capacity of LGA leadership on inclusive and participatory governance, participatory planning, gender-responsive planning and budgeting, citizen engagement, social accountability and institutional mechanisms for sustaining community participation.

PURPOSE OF THE ASSIGNMENT

The purpose of the consultancy is to strengthen the capacity of core political and administrative leadership in the three target LGAs to effectively drive and support inclusive, participatory and gender-responsive governance and planning processes that contribute to sustainable Community Development Planning implementation.

The assignment will particularly strengthen participants' ability to:

• apply inclusive and participatory governance approaches;
• integrate gender and inclusion into planning and budgeting;
• link community-identified priorities with LGA planning and budgeting processes;
• strengthen citizen engagement and social accountability;
• clarify institutional roles and responsibilities;
• strengthen coordination among LGA structures, WDSCs, communities and stakeholders; and
• Develop practical institutional action and commitment plans.

The specific objectives and expected results are detailed in the attached ToR.

SCOPE OF THE CONSULTANCY

The successful consultant/consulting firm will be expected to undertake the assignment in accordance with the attached ToR.

The major components include:

• Inception and Desk Review
• Contextual and Training Needs Review
• Training Module and Package Development
• Training Facilitation
• Development of LGA Institutional Action and Commitment Plans
• Training Documentation and Reporting
• Development of a Post-Training Follow-Up and Application Tracking Mechanism

The consultant will be expected to contextualize the training based on the findings of the training needs and contextual review and relevant project, state and LGA planning and budgeting documents.

TRAINING ARRANGEMENT

The assignment will cover the three project LGAs.

Guyuk LGA

The training for Guyuk LGA will be conducted separately at an appropriate venue within Guyuk LGA or another mutually agreed location.

Biu and Kwaya Kusar LGAs

The training for Biu and Kwaya Kusar will be conducted at a centralized location, with approximately 25 participants from each LGA.

The centralized arrangement is intended to facilitate cross-LGA learning, experience sharing, discussion of common governance and planning challenges and consistent delivery of the training content.

The centralized location will be agreed by consortium partners, taking into consideration security, accessibility, travel requirements, cost-effectiveness, availability of appropriate facilities and suitability for the joint training.

INDICATIVE PARTICIPANTS

The training will target approximately 25 core political and administrative leadership representatives per LGA, subject to final confirmation.

• LGA
• Indicative Participants
• Guyuk
• 25
• Biu
• 25
• Kwaya Kusar
• 25
• Total
• 75

The participants may include LGA Chairpersons and Vice Chairpersons, representatives from Councilors and Supervisory Councilors, Secretaries of the Local Government, Heads of Departments, Budget and Planning Officers, Community Development Officers, Gender Desk Officers, relevant technical staff and other relevant LGA personnel.

DURATION

The consultancy shall be completed within nineteen (19) working days.

The indicative workplan is:

• Activity
• Duration
• Inception meeting and desk review
• 2 days
• Contextual/training needs review
• 3 days
• Development of training materials
• 3 days
• Review and validation of training materials
• 1 day
• Training preparation and coordination
• 2 days
• Training - Guyuk LGA
• 3 days
• Training - Biu & Kwaya Kusar
• 3 days
• Analysis of evaluations and documentation
• 1 day
• Final consultancy report
• 1 day
• Total
• 19 working days

The final schedule will be agreed during the inception stage and may be adjusted based on the approved implementation plan. The 19-working-day duration remains the controlling timeline for the assignment.

KEY DELIVERABLES

The consultant/consulting firm will be required to deliver:

• Inception Report
• Contextual/Training Needs Review
• Training Package
• Training Delivery in Guyuk and the centralized Biu/Kwaya Kusar location
• LGA Institutional Action and Commitment Plans
• Training Documentation
• Final Consultancy Report
• Post-Training Follow-Up Mechanism

The detailed requirements for each deliverable are provided in the attached ToR.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Interested consultants/consulting firms must meet the qualification and experience requirements contained in the attached ToR.

These include:

• Minimum seven (7) years of relevant professional experience in participatory governance, local government planning, community development, decentralization, gender-responsive planning/budgeting or related areas.
• Demonstrated experience working with development partners and government institutions.
• Proven experience facilitating training for political and/or administrative leadership.
• Demonstrated experience in gender-responsive planning and budgeting.
• Strong understanding of citizen engagement and social accountability.
• Demonstrated experience in Community Development Planning and participatory planning processes.
• Demonstrated experience working with local government institutions.
• Experience in North-East Nigeria or similar fragile contexts is an advantage.
• Master's degree in a relevant discipline with at least five (5) years of relevant experience, OR PhD in a relevant discipline with at least three (3) years of relevant experience.
• Excellent facilitation and adult-learning skills.
• Strong training-material development and documentation skills.
• Demonstrated experience in at least three similar assignments.

Where a consulting firm is proposed, the firm must identify the proposed team members and demonstrate that the team collectively possesses the required expertise.

REQUIRED CONTENT OF PROPOSALS

Interested consultants/consulting firms shall submit the following:

Technical Proposal

The technical proposal shall include:

• Understanding of the assignment.
• Proposed methodology.
• Training approach.
• Approach to contextualization.
• Approach to gender-responsive planning and budgeting.
• Adult-learning approach.
• Approach to institutional capacity strengthening.

Financial Proposal

The financial proposal shall provide a detailed breakdown showing:

• Professional fees.
• Approved logistical/operational costs, where applicable.
• Applicable taxes.(VAT 7.5%)
• Other relevant costs.

The financial proposal should clearly indicate the applicable assumptions and any costs that are excluded.

Detailed Workplan

The consultant/consulting firm shall submit a start-to-finish workplan covering the 19-working-day assignment across Adamawa and Borno States, consistent with the ToR.

Supporting Documents

The submission shall include:

• Registration documents with relevant government agencies.
• SCUML certificate.
• Tax clearance or TIN documents.
• Recent professional CV(s).
• Evidence of similar assignments.
• Report of a previously completed assignment.
• Certificate of job completion from previous organization(s).
• Evidence of at least one relevant previous assignment, preferably involving government institutions, local government leadership, participatory planning, CDP, gender-responsive budgeting or governance strengthening.
• Completed RFQ form.

These submission requirements are based on the finalized ToR.

FINANCIAL QUOTATION

The consultant/consulting firm shall submit a detailed financial proposal covering the full scope of the assignment.

The quotation should be presented in the following format or an equivalent detailed format:

• No.
• Description
• Amount ()
• 1
• Professional Consultancy Fees
• 2
• Approved Logistical/Operational Costs, where applicable
• 3
• Other Relevant Costs
• Subtotal
• Applicable Taxes
• Total Financial Proposal

All costs should be clearly stated.

The consultant/consulting firm should ensure that the financial proposal is consistent with the technical proposal and the scope of work contained in the ToR.

The consultancy is covered under an approved CODERHI project budget line, and all expenditure shall comply with applicable procurement, financial documentation and tax requirements.

PAYMENT TERMS

Payment will be made against satisfactory completion and acceptance of agreed deliverables.

• Milestone
• Payment Trigger
• Percentage
• Milestone 1
• Submission and satisfactory approval of the inception report, methodology, contextual/training needs review and detailed start-to-finish workplan
• 30%
• Milestone 2
• Successful completion of all agreed deliverables, completion of training sessions in the two locations, submission of training materials, delivery of LGA institutional action/commitment plans and satisfactory approval of the final consultancy report
• 70%
• Total
• 100%

Payments will be subject to applicable statutory deductions, including withholding tax where applicable.

No payment will be made for an incomplete or unsatisfactory deliverable until the required revisions have been completed and accepted.

SAFEGUARDING, GENDER AND INCLUSION

The successful consultant/consulting firm shall comply with applicable safeguarding, PSEA, gender, inclusion, confidentiality and ethical requirements throughout the assignment.

QUOTATION VALIDITY

The consultant/consulting firm shall clearly indicate the period for which the submitted quotation shall remain valid.

CLARIFICATION

Any request for clarification regarding this RFQ or the attached Terms of Reference should be submitted to CODERHI through the contact details provided below before the submission deadline.

Contact Person for proposal clarification: Email: [email protected]

Late submissions may not be considered.

Annex 1: Terms of Reference - Link

Annex 2: Financial Quotation Form