Admin Officer At Guo Transport Company Limited GUO Transport Company Limited
full-time
Job Description
The Admin & Inventory Officer is responsible for ensuring the efficient administration of office operations while maintaining accurate inventory records and stock control processes.
The role supports business continuity by coordinating administrative activities, managing inventory levels, and ensuring the availability of office and operational supplies.
Key Responsibilities
Manage the receipt, storage, issuance, and reconciliation of inventory items to ensure stock accuracy and accountability.
Maintain accurate inventory records using inventory management systems and Microsoft Excel.
Conduct routine stock counts and periodic physical inventory audits, investigating and resolving discrepancies.
Monitor inventory levels and initiate timely replenishment to prevent stock shortages or excess inventory.
Receive, inspect, and verify incoming supplies against purchase orders and delivery documentation.
Coordinate the issuance of materials and supplies to various departments while maintaining proper documentation.
Prepare inventory reports, stock movement reports, and other management reports as required.
Monitor office supply levels and coordinate procurement requests to ensure uninterrupted business operations.
Maintain organized filing systems for administrative, procurement, and inventory documentation.
Support vendor coordination for office supplies, equipment servicing, and administrative requirements.
Ensure office facilities, equipment, and workspaces are properly maintained and functional.
Coordinate routine maintenance and repairs of office equipment and liaise with external service providers where necessary.
Assist in implementing administrative policies, procedures, and internal controls to improve operational efficiency.
Ensure compliance with company policies relating to asset management, inventory control, and administrative processes.
Support internal and external audits by providing accurate inventory and administrative documentation.
Perform any other administrative or inventory-related duties as assigned by management.
Technical & Professional Requirements
Bachelor's Degree or HND in Business Administration, Supply Chain Management, Logistics, Accounting, or a related discipline.
2 - 4 years' experience in Administration, Inventory Management, Storekeeping, or a similar role.
Strong knowledge of inventory control principles, stock management, and record-keeping practices.
Experience using Microsoft Excel and inventory management software or ERP systems.
Ability to prepare inventory reports, reconcile stock balances, and analyze inventory data.
Good understanding of procurement and administrative processes.
Excellent organizational, planning, and time-management skills.
Strong numerical and analytical skills with keen attention to detail.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
High level of integrity, accountability, and confidentiality.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
Perks & Benefits
Staff bus for daily commute.
Free travel tickets across Nigeria and West Africa.
Health Maintenance Organization (HMO) coverage.
Opportunities for professional development and career growth.