We are seeking a proactive, organized, and professional Front Desk / Executive Assistant to provide exceptional front desk services while offering administrative and executive support to the CEO and senior management team.
The ideal candidate should possess excellent communication, organizational, and multitasking skills, with a friendly and welcoming personality.
Key Responsibilities
Welcome guests and visitors with a warm, professional, and friendly attitude.
Schedule, coordinate, and confirm appointments, meetings, and reservations for executives.
Provide accurate information about the company's products and services to clients.
Maintain visitor logs, appointment schedules, and other administrative records.
Provide administrative support to the CEO, executives, and senior managers.
Handle multiple tasks simultaneously while effectively prioritizing responsibilities.
Ensure the reception area is clean, organized, and presentable at all times.
Prepare, organize, and maintain documents, reports, and presentations.
Take minutes during meetings and provide executive briefings where necessary.
Handle confidential and sensitive information with a high level of discretion.
Coordinate company events, business functions, and conferences.
Provide visitors with basic information and direct them to the appropriate departments.
Perform general administrative duties as assigned.
Support project management activities and follow up on assigned tasks to ensure timely completion.
Requirements
Bachelor's Degree (B.Sc.) or Higher National Diploma (HND) in Business Administration, Office Administration, or a related field.
Minimum of 2 years' experience as a Front Desk Officer, Executive Assistant, or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Required Soft Skills:
Excellent interpersonal and customer service skills.
Professional appearance and positive attitude.
Strong organizational and multitasking skills.
High level of integrity and confidentiality.
Attention to detail and accuracy.
Problem-solving and critical-thinking skills.
Ability to work under pressure and meet deadlines.