Administrative

Administrative Assistant At International Organization For Migration - Iom

International Organization for Migration - IOM·Abuja, nigeria·Full Time·Contract
AdministrativeFull TimeContract
-Closes Sep 8, 2026View details & apply →
  • Under the overall supervision of Head, Resource Management Officer (SRMO) and direct supervision of Resource Management Officer (RMO), and in collaboration with relevant unit at the Administrative Centres, the Administrative Assistant will be responsible and functional in Sub-Office in Kano Nigeria.

Responsibilities

  • Screen requests for appointments with supervisor, maintain supervisor's calendar, confirm mutually convenient schedules and arrange appointments, receive visitors, place and screen telephone calls. Respond to queries and correspondence, often of a sensitive, confidential or technical nature.
  • Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events. Attend meetings, prepare minutes, monitor follow-up activities and make arrangements for formal editing, translation, etc., of documents and publications.
  • Review, record, distribute and process incoming mail and correspondence, follow-up on pending actions, prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures. Carry out quality control functions for outgoing documents, proofread texts for adherence to format, grammar, punctuation and style.
  • Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up. Coordinate with other units to support smooth running and to expedite work within the unit.
  • Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches, generate a variety of statistical and other reports from various databases.
  • Monitor and process administrative actions (Human Resources (HR), contracts, procurement, accounting, finance, logistics) in the International Organization for Migration's (IOM) computerized systems.
  • Create and maintain the work unit's filing and reference systems, review the efficiency of office procedures and make suggestions for improvements and update office websites.
  • Perform such other relevant duties as maybe assigned.

Qualifications

Required Qualifications and Experience

Education

  • Bachelor's degree in Business Administration or a related field from an accredited institution with three years of relevant professional experience; or,
  • High school diploma with five years of relevant professional experience.
  • Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

  • Administration and Finance processes
  • In depth knowledge of the broad range of migration related subject areas dealt with by the organization.
  • Knowledge of UN and bilateral donor programming
  • Knowledge of Financial rules and regulations and procurement and Human resources processes

Key skills

BA/BSc/HND
Apply Now

At a glance

Company

International Organization for Migration - IOM

Location

Abuja, nigeria

Employment

Full Time

Experience

Valid until

September 8, 2026

Created

September 3, 2026

More opportunities

Similar roles you might like

Administrative Assistant / Secretary At Unique Botenv Nigeria Limited

Unique Botenv Nigeria Limited

Oyo, nigeria

full-time

Key Responsibilities Manage daily office correspondence, emails and phone calls Prepare, organise and maintain company documents, records and files Assist with preparation of reports, letters, memos and other official documents Schedule meetings, appointments and follow-ups Receive visitors and communicate with clients and stakeholders professionally Maintain proper records of office activities and administrative transactions Assist in coordinating meetings, field activities and other company engagements Support the preparation and submission of documents for projects and assignments Monitor office supplies and assist with basic procurement and administrative needs Provide general administrative support to management and other members of the team Carry out other administrative duties as may be assigned Requirements HND or Bachelor's Degree in Business Administration, Secretarial Administration, Office Technology & Management, Management, Social Sciences or a related field Good written and verbal communication skills Proficiency in Microsoft Word, Excel and PowerPoint Strong organisational and record-keeping skills Ability to draft professional letters, emails and basic reports Good attention to detail Ability to manage multiple tasks and meet deadlines Professional appearance and good interpersonal skills Previous administrative or secretarial experience is an advantage Applicant must be resident in Ibadan.

3 days ago

Human Resource And Administrative Assistant At Ehealth4everyone

eHealth4everyone

Abuja , Oyo, nigeria

full-time

We are looking to employ an HR officer with excellent communication skills, both written and verbal. The HR officer is expected to be knowledgeable about employment legislation and possess strategic and commercial insight into the labour process and general HR functions. S/he must be able to negotiate with diplomacy and will be responsible for managing every aspect of the employment process, including, orientation, and training of new staff members, and managing payroll. Responsibilities: Preparing Job Description s, advertising vacant positions, and managing the recruitment process. Orienting New employees and training existing employees. Developing learning & development strategies for building organizational capacity. Monitoring & supervising employee performance alongside team leads. Ensuring that all team members are organized and satisfied in their work environment. Overseeing the health and safety of all employees. Implementing systematic staff development procedures. Providing counseling/orientation on policies and procedures. Ensuring meticulous implementation of payroll and benefits administration. Communicating with staff about issues affecting their performance. Ensuring accurate and proper record-keeping of employee information in electronic and digital format. Qualification and Skills: Bachelor's degree in human resources. Minimum three (3) years of relevant experience in human resources. Additional training/certification in Human Resources e.g. CIPM, S/PHRi, CIPD, SHRM, GPHR Knowledge of employment legislations and labour laws. Excellent verbal and written communication skills. Full understanding of HR functions and best practices.

4 days ago

Personal Assistant At Bluechip Technologies Limited

Bluechip Technologies Limited

Lagos, nigeria

full-time

Bluechip Technologies is a leading provider of technology-driven business solutions across various industries. Renowned for innovation, reliability, and excellence, we empower organisations through scalable technology, data, and digital transformation solutions. As part of our continued growth, we are seeking a highly organised, proactive, and detail-oriented Personal Assistant to the Managing Director to join our team. The successful candidate will provide efficient administrative, organisational, and communication support to the Managing Director, helping to ensure the smooth coordination of daily activities, meetings, correspondence, travel, and other executive engagements. This role is suited to an early-career professional who is highly organised, confident, discreet, and eager to develop their skills while working closely with senior leadership in a fast-paced technology environment. Requirements Bachelor's degree in Business Administration, Management, Mass Communication, English, Public Relations, Social Sciences, or a related discipline. Minimum of 2-3 years of relevant work experience in a Personal Assistant, Administrative Assistant, Executive Assistant, Office Administrator, or similar role. Previous experience supporting a senior executive or manager is an advantage. Excellent written and verbal communication skills & strong proficiency in Microsoft Office Suite, particularly Microsoft Word, Excel, PowerPoint, and Outlook. Good organisational and time-management skills, with strong attention to detail. Ability to manage multiple tasks and priorities effectively. Good meeting coordination, documentation, and follow-up skills. Ability to prepare professional correspondence, reports, presentations, and other business documents. Good interpersonal skills and the ability to interact professionally with people at different levels. Ability to maintain confidentiality and exercise sound judgement when handling sensitive information. Ability to work independently while knowing when to seek guidance or escalate matters. Ability to work effectively in a fast-paced and dynamic environment. Willingness to work flexible hours when required to support the MD's schedule and business engagements. Willingness to travel when required. Responsibilities Manage the Managing Director's calendar, appointments, meetings, and daily schedule. Coordinate internal and external meetings, engagements, and events Prepare meeting agendas, presentations, reports, briefs, and other documents as required. Attend meetings, take minutes, document action points, and follow up on deliverables Manage the MD's correspondence, emails, and communications, highlighting and following up on priority matters. Serve as a professional liaison between the MD and internal and external stakeholders. Organise and maintain confidential files, records, and executive documentation. Coordinate local and international travel arrangements and related logistics. Track and follow up on tasks, commitments, and decisions arising from the MD's engagements. Conduct research and prepare briefs or summaries to support the MD's engagements and decision-making. Support the coordination of special projects, events, and initiatives assigned by the MD. Provide administrative and operational support to ensure the effective running of the executive office. Maintain confidentiality, professionalism, and discretion when handling sensitive information. Anticipate the MD's administrative needs and provide proactive support. Perform other duties as assigned by the Managing Director.

4 days ago

Administrative Assistant (contiss 07) At Uniben

UNIBEN

Edo, nigeria

full-time

Qualifications: A good honours degree in the Humanities, Social Sciences, Law Education (non-science courses) not below Second Class (Lower Division) from a recognized University Must be computer literate. NYSC certificate

9 days ago

Administrative Assistant At Christopher University

Christopher University

Ogun, nigeria

full-time

Location: Mowe, Ogun Requirements Candidate must possess a good honours degree from a recognized university plus NYSC certificate.

11 days ago

Administrative Administrative Assistant Iii At Amaiden Energy Nigeria

Amaiden Energy Nigeria

All, nigeria

full-time

MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may Include the following: typing, filing, answering phones, scheduling, calendaring, record keeping and coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting, and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Minimal work direction is needed for highly skilled and knowledgeable to the position. SKILLS AND QUALIFICATIONS Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience

11 days ago

Administrative Assistant At International Organization For Migration - Iom
Abuja, nigeria
Apply →