Admin / Accounts Officer At Hr Aid

Salary: N250,000 - N300,000 per month

Overview

The Admin/Accounts Officer is responsible for general office administration, facility management, vendor relationships, and resource coordination to ensure smooth daily operations and an efficient work environment. This position requires a high level of integrity, attention to detail, professionalism, and the ability to multitask across finance and administrative functions.

The Admin & Accounts Officer is also responsible for ensuring accurate financial record-keeping, maintaining proper cash controls, managing accounts payable and receivables, and supporting overall financial operations for our and its affiliate companies.

Key Responsibilities

Administration & Office Management

• Oversee general office administration, ensuring smooth daily operations and a conducivework environment.
• Manage procurement and inventory of office supplies, equipment, and consumables.
• Tag, track, and monitor fixed assets, ensuring proper maintenance and accountability.
• Manage relationships with third parties, including vendors etc
• Ensure timely settlement of utility bills, subscriptions, and service renewals.
• Develop, implement, and manage vendor Service Level Agreements (SLAs).
• Oversee facility management activities, including office repairs, maintenance schedules, security, cleanliness, and fire/safety compliance.
• Ensure adequate insurance coverage for company assets and facilitate insurance claims where necessary.
• Support planning and coordination of team activities, meetings, and official correspondence.

Finance & Accounting

• Ensure all financial transactions are accurately recorded, updated, and properly classified in the company's accounting system.
• Maintain data integrity in all financial reports and documentation.
• Manage accounts payable and receivable, ensuring timely settlement of obligations and collection of outstanding receivables.
• Make timely and accurate supplier/vendor payments.
• Record cash receipts, process bank deposits, and maintain petty cash records.
• Conduct monthly bank and account reconciliations.
• Prepare weekly financial reports and maintain financial files and records.
• Calculate and remit statutory deductions and taxes promptly (PAYE, VAT, WHT, etc.).
• Support payroll administration when required.
• Provide financial documentation and support to auditors, tax authorities, and external financial consultants.
• Monitor budget variances and promptly report significant discrepancies to management

Compliance, Controls & Resource Management

• Implement internal controls to prevent financial leakages and operational wastage.
• Ensure adherence to company policies, statutory regulations, and audit requirements.
• Maintain proper records and documentation for administrative and financial activities.
• Ensure safeguarding of company assets through proper security and disaster-prevention structures.

Qualifications & Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2-3years' experience in administration, accounting, or a similar role.
• Proficiency in Microsoft Office Suite and accounting software (e.g., QuickBooks, Zoho, Sage).
• Strong organizational, communication, and problem-solving skills.
• High level of integrity, confidentiality, and attention to detail.
• Knowledge of tax laws, financial regulations, and basic HR administrative processes is an added advantage.