The Account Officer - Waybill is responsible for managing, recording, reconciling, and monitoring all financial transactions relating to waybills. The role ensures that waybill collections, Dispatch payments, and related financial records are accurate, properly documented, and accounted for.
- Prepare, record, and maintain accurate waybill financial records.
- Verify waybills to ensure that transportation charges, customer details, destination, and other relevant information are correct.
- Record daily waybill transactions into the accounting system or appropriate records.
- Ensure that all waybill-related income is properly captured and accounted for.
- Investigate and resolve discrepancies between waybills, receipts, collections, and accounting records.
- Maintain proper filing and documentation of waybills, receipts, invoices, and payment records.
- Work with the Operations and Dispatch teams to confirm completed deliveries.
Requirements and Qualifications
- B.Sc. or HND in Accounting, Finance, Economics, or a related field.
- 2 - 5 years of relevant accounting experience, preferably in a transport, logistics, courier, or haulage company.
- Good knowledge of basic accounting principles and financial controls.
- Experience handling waybills, receipts, collections, or transport-related financial records is an advantage.
- Good knowledge of Microsoft Excel and accounting software.
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
Key Performance Indicators (KPIs)
- Accuracy of waybill financial records.
- Timely reconciliation of waybill collections.
- Reduction in outstanding customer balances.
- Accuracy and timeliness of daily/monthly reports.
- Proper documentation and filing of waybill transactions.
- Quick identification and resolution of financial discrepancies.
- Compliance with company accounting policies and procedures.
- Accuracy and attention to detail
- Accountability and integrity
- Financial and numerical skills
- Reconciliation skills
- Problem-solving ability
- Time management
- Teamwork
- Communication skills
- Proficiency in Microsoft Excel and accounting systems