• Personal Assistant at ​Abuja Clinics

    work ​Abuja Clinics
    Date Posted: 2020-08-07

    Abuja Clinics is a world class health facility dedicated to providing all your health needs, not only curative but also preventive. We are recruiting to fill the position of a Personal Assistant in Abuja

    Job Summary

    • Provide full administrative and secretarial support at a senior level to a top executive in the hospital.
    • Ensure proper management of the day to day affairs of the executive. Handle sensitive and complex issues in a professional and objective manner; also take initiative as appropriate.

    Essential Duties And Responsibilities

    • Manage the executive's electronic diary, assessing priority of appointments and reallocation as necessary.
    • Manage the executive's travel arrangements
    • Process executive's correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate
    • Maintain the executive's office systems, including data management and filing
    • Maintain records of the executiveТs contacts
    • Screen calls, enquiries and requests, and deal with them when appropriate
    • Assist executive in researching and following up with action on matters which fall within the executive's responsibility - chasing responses, triggering follow-up action.
    • Produce documents, briefing papers, reports and presentations for the executive
    • Organize meetings and ensure that the executive is well prepared for those meetings
    • Preparing agendas and minutes of meetings. Make arrangements for top management meetings.
    • Meet and greet visitors at all levels
    • Supervise all incoming/outgoing mail.
    • Any other duties as may reasonably be required by the Executive.

    Minimum Qualifications:

    • BSc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.
    • Must be a female.

    Knowledge, Skills And Abilities:

    • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
    • Ability to organize and plan work schedule
    • Excellent attention to detail, with the ability to maintain a high level of accuracy
    • A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
    • Ability to work with minimal supervision and take initiative
    • Ability to deal with sensitive information with discretion and to maintain confidentiality
    • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
    • Internet surfing skills.

    How to Apply
    Interested and qualified candidates should apply

    work ​Abuja Clinics

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