• Human Resources and Admin Officer at Save the Children

    work Save the Children
    Date Posted: 2019-04-18

    Save the Children, an international non-governmental organisation that promotes children's rights, provides relief and helps support children in developing countries, is hiring a Human Resources and Admin Officer in Yobe

    Role Purpose

    • To provide administrative support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures, for or the security of staff and for the promotion of the Child Safe Guarding Policy
    Scope of Role
    • Reports to: Field Manager
    • Staff directly reporting to this post: Admin Assistant, Office Assistant
    • Budget responsibility: None
    Key Areas of Accountability
    People Management & Leadership:
    • Manages the Admin Assistant and Office Assistant and ensures tasks are completed in a timely manner
    • Provides capacity building opportunities to two direct reports
    • Ensures all administrative and management tasks (i.e. timesheets) are submitted and signed in a timely manner
    Human Resource Management:
    • Assist the Human Resource Coordinator in the development of annual needs for development / training through volunteers monthly performance review process.
    • Participation in the organisation of trainings and maintaining a list of trainings conducted.
    • Support the Human Resource Coordinator in researching training opportunities as prioritised by the Senior Management Team or as requested by supervisors.
    • Assist HR in collecting timesheets for project and support staff and maintaining a log.
    • Maintain leave-tracking and performance review schedule.
    • Maintain Personnel files for all staff as well as the staff database.
    • Maintain Database for consultants
    • Prepare contracts and offer letters
    • Provide admin support to supervisors to arrange training opportunities for staff.
    • Ensure that all changes to SC payroll is prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the Country Director.
    Staff Health and Safety:
    • Maintain records of all incident reports.
    • Provide relevant information necessary for the management of the combined accident and workmen compensation and group life insurance cover for staff.
    • Registration of staff with Health Management Organisations (HMO)
    Office Admin Roles:
    • Oversee general maintenance of the office space and guest house, under the supervision of the Field Manager
    • Ensure that the office is cleaned and maintained on a daily basis
    • Ensure that there are stocks of needed office stationary and consumables on site
    • Ensure that the guest house is well maintained and cleaned on a daily basis
    • Ensure that the guesthouse has proper supplies and needed consumables for residents
    • Other - Other ad hoc tasks as requested by Line Manager.
    Working Contacts
    • Internal: Field Manager, Supply Chain Coordinator, Safety & Security Coordinator, Program Manager
    Skills and Behaviours (our Values in Practice)
    • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
    • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
    • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
    • Widely shares their personal vision for Save the Children, engages and motivates others
    • Future orientated, thinks strategically
    • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
    • Values diversity, sees it as a source of competitive strength
    • Approachable, good listener, easy to talk to
    • Develops and encourages new and innovative solutions
    • Willing to take disciplined risks
    • Honest, encourages openness and transparency; demonstrates highest levels of integrity
    Skills & Experience
    • Level of Education – Degree
    • Specified Study Area – Administration / Social Sector /Finance
    • General Communication & Interpersonal Skill Level – Excellent
    • Language Requirements – English - Excellent
    • Level of IT Expertise Required – Excellent
    Experience Expectations:
    • Desired Number of Years Prior Experience in a Similar Role – 2,
    • Staff & Performance Management

    How to Apply
    Interested and qualified candidates should click here to apply on or before 25th April, 2019.

    work Save the Children

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