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Finance Assistant at Action Against Hunger
work Action Against HungerplaceDamaturu, YobeDate Posted: 2020-06-30Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. We are recruiting to fill the position of a Finance Assistant in Damaturu, Yobe.
Tasks and Responsibilities
Objective 1 - Assist the Finance Officer in managing cash flow and accountancy on the base:- Ensure that all advances made within the month are justified before the final monthly cash count.
- Visit the fields during various program activities to make payments
- Support the Yobe program’s cash transfer implementation
- Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed
- Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, the accuracy of calculations, etc.)
- Manage the sub- base’s and base cash box
- Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
- Close the cash book on a monthly basis & send it to Finance Officer
Objective 2 - Assist the Finance Officer in checking compliance with purchasing procedures, respect of the supply chain guidelines and payment mode:
- Respect ACF purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and/or the Finance Manager if these procedures are not respected
- Ensure that Logistics and PMs respect the supply chain guidelines.
- Liaise with the log department for any discrepancy and missing procedure
- Ensure all suppliers are paid according to terms designated in signed contracts
- Assist to ensure all payments are made timely
Objective 3 - Assist the Base Finance Officer in Management of the Cash Transfer program:
- Reconciling of vendors payment with the red rose platform for payment.
- Filling and archiving all related documents.
- Check that all daily report summary sheets, the daily transaction sheets, and the amounts on the Platform correspond.
- Keep close coordination with the cash program manager and team.
- Ensure transparency throughout the process of unconditional/conditional cash transfer program.
- Ensure validity, reliability, timeliness, and quality of all information while submitting to the banks for final payments.
- Producing reports on a regular basis or as per the request of the line manager
- Sticking of red rose beneficiaries’ receipts and daily reports on white paper.
- Manage the base’s bank book-BD03NGN
- To ensure that the selection, replacement, and removal of vendors are in line with the ACF SOP on Cash base intervention.
- Ensure prompt payment of the Vendors based on the ACF SOP on Cash base intervention
- To ensure that Logistics and PM respect the CBI guidelines.
- Training of Vendors on ACF financial procedures and payment policies.
Objective 4 - Assist the base Finance Officer in managing the administrative document sorting, follow up and filing of documents:
- Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
- After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate
- Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving
- Check that all the invoices are present for each transaction in the accountancy.
- Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines).
Position Requirements
Qualifications:- HND or B.Sc. Accounting, Bachelor level degree in Management, Finance, or related field
Skills and Experience
Essential:- Professional
- Organized with time management and planning skills
- Sense of confidentiality
- Strong computer skills, and familiarity with Microsoft Word and Excel
- Ability to manage and follow work plans
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
Preferred:
- Minimum of 1 years’ experience in a finance and administration-related role.
- Experience in a non-governmental organization is preferred
- Experience with donor-funded programs would be appreciated.
Minimum Basic Salary
NGN156,995 per Month.How to Apply
Interested and qualified candidates should click here to apply on or before Friday, 3rd July, 2020.Note: Qualified women are strongly encouraged to apply.
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