• Executive Assistant at HRbreakoutRoom

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    Date Posted: 2022-03-16
    • HRbreakoutRoom, a human resource, recruiting and consulting firm, is recruiting suitable candidates to fill the position of Executive Assistant.


    • Provide professional representation for the function.
    • Provide executive leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
    • Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
    • Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
    • Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
    • Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
    • Arrange teleconferences, domestically and/or internationally.
    • Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
    • Complete accurate and detailed leadership department expense reporting and other departmental reports.
    • Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
    • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
    • Track internal and external contacts and maintain contact database.
    • Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
    • Maintain confidentiality in all aspects of team and company information.
    • Operate independently with minimal supervision.
    • Provide back-up administrative support to other departments as necessary.
    • Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).


    • Bachelor's Degree or equivalent experience
    • Proficient in Microsoft Office suite
    • Must be available to travel and flexible
    • Experience in managing multiple priorities, administrative coordination, and logistics
    • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
    • Strong written and verbal communication skills
    • Outstanding vendor management skills.


    • Interested and qualified candidates should send their CV to: info@hrbreakoutroom.com using the Job Title as the subject of the email

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