• Executive Assistant at ​British American Tobacco

    work ​British American Tobacco
    placeLagos
    Date Posted: 2019-05-15

    British American Tobacco is recruiting to fill the position of Executive Assistant in Lagos

    Job Descriptions

    • British American Tobacco is looking for a new colleague to join us as an Executive Assistant in Lagos, Nigeria
    • The job purpose is to provide comprehensive and proactive support to the Head of Function on a wide range of complex administrative activities whilst prioritizing and taking personal responsibility for all activities undertaken in order to enhance effectiveness. This role will also be responsible for different day-to-day function duties.

    Essential Responsibilities

    • Manage the work schedule (calendars, visits and work plans) for the Functional Head to ensure optimal use of time and resources.
    • Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint).
    • Co-ordinate meetings and engagements for the Functional Leadership Team Provide an effective and efficient administrative service to a high level of competency.
    • Perform routine transactions such as cash advance, expense statements and retirements as required.
    • Using electronic calendars, the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Functional Head as required.
    • Create Purchase orders for the function and following through to ensure vendor payments are made.
    • Expense claims and retirements for Function head and Leadership team.
    • Execute other specific duties that may be assigned from time to time to achieve efficient administration.
    • Ensure daily POs are done.
    • Supports operations team in closing overdue/open orders.

    Protocol/Events Co-ordination:

    • Responsible for organizing extensive global travel arrangements for the Functional heads and other Regional visitors- transportation, hotels, letters of Invitation and visas in place.
    • Provide support to the Function in coordinating/Organizing conferences (local and global), trainings, workshops and team-build events with professionalism.
    • General Administration / Organizing Administrative Tasks: Flight bookings and accommodation bookings for external and internal stakeholders.
    Records Management:
    • Ensure Files (electronic and hard copies) and Information management systems are aligned with Records Management guidelines
    • Ensuring that records are kept in line with BAT Records Management guidelines.
    Knowledge, Skills and Experience
    • 2-3 years of work experience in a similar role in a leading corporate organization would be an added advantage.
    • BSc/BA Degree in any field.
    • Advanced English skills are a must, while French speaking/writing skills are an added advantage.
    • Solid secretarial and administrative skills, including excellent verbal and written communication.
    • Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
    • The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports and paperwork in English and French.
    • Good command of software packages, ability to work with new packages and undertake basic database administration.

    How to Apply

    Interested and qualified candidates should click here to apply




    work ​British American Tobacco

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