• Administrative Assistant at Onstream Group

    work Onstream Group
    Date Posted: 2021-02-11

    Onstream Group, an Oil & Gas company, is hiring an Administrative Assistant in Lagos, Nigeria

    Job Description

    • Executive Management ’s technical writing including presentations, reports, letters, articles and speeches where appropriate.
    • Provision of minutes of meetings and executive summaries for meeting attended with or/ on behalf of the Executive Management.
    • Handling communications on behalf of the Executive Management, including daily maintenance of diary, arranging/accepting meetings and telephone calls maintain and manages diaries and meeting commitments.
    • Carryout proper tracking of the Executive Management’s schedules, deliverables and activities to keep projects on schedule to ensure consistent and procedural performance of routines.
    • Organize and co-ordinate corporate travel and accommodation arrangements for the Executive Management and external parties on the Executive Management ’s request. Manage complex domestic and international travel arrangements.
    • Work with the Executive Management on research trends and industry related activities for potential business opportunities.
    • Preparing agendas and making arrangements for Management, Committee and other meetings. Taking minutes and noting action points agreed and ensure that the Executive Management are well-briefed for all meetings.
    • Represent the Executive Management in a professional and congenial manner in person, in telephone conversations, and in written correspondence.
    • Coordinates and manages Executive Management and project team correspondence with external parties, project teams and business partners.
    • Maintain a good level of confidentiality and safe guarding of Executive Management’s documents, decisions, conversations/correspondence Information.
    • To be the first point of contact for all enquiries related to the Executive Management; ensuring that they are acted upon efficiently and to a high standard or fielded effectively were necessary.
    • Direct contact with the company secretary and board members to schedule board meetings and other board communication as well as with NGMC and NGPTC on behalf of Executive Management.
    • Direct contact with the NGA secretary and council members to schedule meetings and other council communications.
    • Collaborate with Managers and other departments to carryout strategic assignments/functions as the need arises
    • Create and maintain lists, files, and databases in Executive Management’s office to enhance efficiency and productivity. Organize and maintain information that may be sensitive, confidential, or technical in nature.
    • Be proactive with an ability to anticipate needs
    • Assist to coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Draft, collect, and distribute supporting documentation.
    • Complete business expense claims promptly for the Executive Management and follow up on reimbursements if necessary.
    • Prepare presentation materials for meetings and other forum as assigned, working with other departments to gather data and trend information
    • Research, gathers, analyzes and evaluates relevant data and provide comprehensive reports.
    • Coordinate and ensure that the Executive Management’ s office materials and inputs for board meetings, NGA etc. are adequately available.
    • Adhere to stated policies and procedures relating to health and safety, and quality management.
    • Perform other job-related assignments and requests of the Executive Management.

    How to Apply
    Interested and qualified candidates should apply.

    work Onstream Group

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