Event Planner Job Description
An event planner is a person whose job is to plan, organize, promote and/or run social events such as parties, fundraisers, or formal meetings. Event planners plan and manage events for individuals, private corporations or government establishments in return for a fee. They are also known as catering managers, conference planning managers, event managers or corporate planners.
An event planner should be creative, imaginative, innovative, precise, and good at managing finances, budgets, and people. They may choose to become a generalist event planner, one who plans all sort of events, or a specialized event planner, one who specializes in planning only one type of event such as wedding receptions, birthday parties, formal meetings or product launchings.
Pursue a career in event planning if you are good at planning and organizing, managing people, and problem solving.
What does an Event Planner do?
Event planners may do some or all of the following:
- consult with a client to understand their requirements for an event
- carry out research and develop a concept for the event
- create an outline for the event
- establish and manage the budget for the event
- select and book a venue for the event
- inspect event facilities
- arrange for refreshments, décor and entertainments
- supervise staff and coordinate their activities
- send invitation to guests
- deal with inquires and arrange accommodation for guests
- plan and develop program agenda
Where does an Event Planner work?
Event planners may work normal office hours or long irregular hours including evenings, mid nights, weekends and public holidays. They work in offices and at locations of activities. They may travel for work and be away from home for a period of time. Their job can be stressful and exhaustive as it involves careful planning and execution of plans and working to meet strict deadlines.
What is Required to Become an Event Planner?
There are no standard educational requirements to become an event planner, but a diploma or degree in event management, public relations, hospitality management, travel/tourism management or communications is helpful.
In event planning, experience is more important than academic qualifications and a good work portfolio is always preferred to certificates. People interested in the field can gain experience by working for established event planners and event management companies or hotels.
Knowledge, Skills and Attributes
Event planners need to have:
- good attention to detail
- good judgment and decision making skills
- good communication and presentation skills
- analytical and problem solving skills
- time management skills
- multitasking and organizational skills
- research skills
- negotiating skills
- marketing and networking skills
- the ability to give good estimates
- the ability to lead and supervise others
- the ability to work well under pressure
- the ability to be relatable
- knowledge of relevant health and safety requirements
- knowledge of contemporary issues
- knowledge of the entertainment and hospitality industries
- knowledge of project management principles and practices
- knowledge of business management
- indeed.com: Event Planner
- CareerBuilder: Event Planner
- Simply Hired: Event Planner
Should I be an Event Planner?
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